Run the whole club from one place.
Members and families, staff and their accreditation, classes and squads, the term timetable, attendance and fees — one system for the people who keep a sports club running.
What it does
Every part of the club, joined up.
Each area is a module with its own access, so the person marking a roll needs no sight of anyone's fees — but they all share the same people, the same files and the same history.
Members & families
One register of everyone the club exists for — with the guardians, emergency contacts and billing contacts attached to each one.
- Guardians, emergency contacts and who may collect, on one record
- Medical notes, allergies and photo consent where staff will actually see them
- Documents and photos attached to the person, not buried in a drive
- Bring the register in from a spreadsheet with a dry run first, and take it out again as the same columns
Staff & accreditation
Coaches, administrators and volunteers — and the checks that have to be current before any of them take a session.
- Working-with-children checks and coaching accreditation as dated records
- Warns 60 days out, and flags the moment something lapses
- The list shows each person's worst status, so a lapsed check can't hide behind a current one
- A judges register beside it: accreditations by discipline and level, ready to offer to a competition
Classes, squads & enrolment
The catalogue of what the club offers, and who is in each one — with the rules that stop enrolment going wrong.
- Capacity is enforced: a full class is refused, not quietly overbooked
- One live place per member, while withdrawn and completed places stay as history
- Age eligibility flagged for the office to judge, never silently blocked
- A waitlist behind a full class, and training areas per class so the calendar warns when two classes want the same floor
Timetable & attendance
Generate a term from a weekly pattern, roster the coaches, and mark the roll from the floor on a phone.
- Generating a term twice extends it rather than duplicating every session
- The roll comes from current enrolments, so mid-term joiners just appear
- Rostering warns on lapsed accreditation — the club decides, the system doesn't block
Fees & payments
What each family owes, what has come in, and what is still outstanding — without a spreadsheet in the middle.
- Charge a whole class in one action; running it twice charges nobody twice
- Paid, part-paid and outstanding are worked out from the payments themselves
- Recurring fees by term, week, fortnight or month, with auto-pay by card or bank debit for families who want it
- Money is held in exact cents, so totals never drift by a rounding error
Governance & the committee
The things an incorporated club has to keep straight and can rarely find: what lapses, what people must have read, what went wrong, and what the committee decided.
- A compliance register — insurance, affiliation, the incorporation return, the child safe review — that warns 60 days out and flags a lapse
- Policies with versions and a record of who has read which one; publish a policy and families see it on My Club
- A confidential incidents and complaints register for administrators only, with the follow-up tasks alongside
- Office bearers, meetings and minutes, and actions with an owner who is told and sees them on their own Home
- A Committee Member role that sees all of this and none of the register, the rolls or the fees
The family portal
Parents sign in and see their own family: enrolments, timetable and what is owed. Nothing else, and nobody else.
- Access is granted deliberately by staff, never guessed from an email address
- A family login reaches its own records only — not the club's
- Fees paid online from the portal by card or bank debit — the family pays the fee and nothing on top
- Same sign-in as staff use: a one-time code, no password to forget
In Sportable
The record the rest of the app works from.
Manage is where a club's people and classes live. Coach, Train and Score work from that same record rather than asking anyone to key it in twice — see how it fits together.